Privacy Policy

1. Introduction

Hivify ("we", "our", or "us") operates the Hivify platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

2. Information We Collect

We collect the following types of information:

• Account information: name, email address, and profile photo when you create an account.
• Authentication data: we support email magic links and Google OAuth. When you sign in with Google, we receive your name, email, and profile picture from Google.
• Community data: community memberships, roles, round responses, and other content you submit through the platform.
• Uploaded files: profile photos and community logos you upload to the platform.
• Usage data: we may collect information about how you access and use the service, including your IP address, browser type, and pages visited.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Hivify platform.
• Authenticate your identity and manage your account.
• Send transactional emails such as magic link sign-ins, round notifications, reminders, and digest emails.
• Facilitate community memberships, invitations, and check-in rounds.
• Respond to your requests and provide customer support.

4. Third-Party Services

We rely on the following third-party services to operate Hivify:

• Google OAuth: for optional social sign-in. Google's privacy policy applies to data processed by Google.
• Resend: for sending transactional emails (magic links, round notifications, digests).
• Cloudflare R2: for secure storage of uploaded files such as profile photos and community logos.

We do not sell your personal information to any third party.

5. Cookies

We use essential cookies to manage your authentication session. These cookies are strictly necessary for the service to function and cannot be disabled. We do not use tracking or advertising cookies.

6. Data Retention

We retain your personal data for as long as your account is active or as needed to provide you with the service. If you delete your account, we will delete your personal data, including your profile information, community memberships, round responses, and uploaded files.

7. Your Rights

Depending on your location, you may have the right to:

• Access and receive a copy of your personal data.
• Rectify inaccurate personal data.
• Request deletion of your personal data.
• Object to or restrict processing of your personal data.
• Data portability — receive your data in a structured, machine-readable format.

To exercise any of these rights, please contact us at the address below.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Last updated" date at the top of this page. Your continued use of the service after any changes constitutes acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@hivify.app.